Regional Operations Manager

San Francisco, CA | Center Operations

Position Summary:

At GoHealth Urgent Care, we place the needs of our patients first - by providing an effortless patient experience, a welcoming culture of care and seamless integration with market-leading health systems and our communities.

The Regional Operations Manager is responsible and accountable for all operations of his/her urgent care center(s) including staffing, financial, clinical and administrative performance. Responsibilities include management of daily activities and resources, staff engagement, development and productivity, policies and procedures, patient satisfaction, budgeting, quality and safety, supplies, community presence and external relationships for assigned growing urgent care centers. Works directly with leadership, fellow managers, providers, clinic team members and corporate resources and partners to achieve high quality care, exceptional service and financial goals.

Job Requirements:

  • High School Diploma or equivalent, required
  • Bachelor’s Degree, preferred
Work Experience
  • A minimum of 1-2 years’ operations experience or demonstrated aptitude for Center Operations Management required
  • 3-4 years of management experience in a medical or healthcare environment; or experience in a leadership and/or managerial position, managing the operational aspects of running a business or a unit; or direct supervisory experience; or strong knowledge of operations of a center preferred
Additional Knowledge, Skills and Abilities Required
  • Detail-oriented and ability to rely on experience and judgment to perform a variety of tasks, lead and participate on a team to plan and accomplish goals
  • Exceptional written and verbal communication skills and motivational abilities
  • Strong financial, analytical and problem solving abilities
Core Competencies: 
  • Collaboration: Takes ownership for collectively establishing productive partnerships and relationships and seek to gain joint understanding of priorities and objectives so that the greater good of the organization and those we serve is always at the forefront.
  • Innovation: Consistently uses good judgment, applying creativity to overcome obstacles and increasing effectiveness and efficiency though process and other forms of innovation.
  • Diversity and Inclusion:  Fosters diversity and inclusion, to be able to better understand team members, our customers and partners.  Engages the strengths and talents of each GoHealth team member, creating an environment of involvement, respect and connection where the richness of ideas, backgrounds and perspectives are harnessed.
  • Integrity: Models and practices the highest ethical and professional standards; demonstrates pride and personal interest in our patients, partners and fellow team members, deeply engaging in the business. Makes decisions, with a focus on doing the right thing; treats team members, our customers, partners and vendors with dignity, consideration, open-mindedness and respect.
  • Accountability:  Always shows initiative, demonstrates a bias to action and gets things done. Actively accepts responsibility for diverse roles, obligations and actions that positively influence patient and customer outcomes, our partnerships and the healthcare needs of our communities. 
Additional Knowledge, Skills, and Abilities Preferred

Financial Management Skills:
  • Ability to forecast and develop budgets
  • Ability to establish reasonable A/R goals and objectives, manage the P&L and control expenses
Essential Functions

Responsibilities include:
  1. Budgetary Responsibilities:
    • Meets and exceeds budget
    • Manages and reduces operating costs; evaluates A/R and manages P&L
    • Grows revenue beyond the budget
    • Achieves maximum staff productivity
  2. Community Presence/Marketing Responsibilities:
    • Identifies new businesses that the referral base requires and will support
    • Works in partnership with the Marketing team to maximize opportunities for the Center
    • Evaluates business enhancers to determine if they are in place, are functional, and require improvements in process; shares business enhancers with peers
    • Establishes positive community profile for the Center
  3. Customer Service Responsibilities:
    • Implements, embraces and manages all aspects of the Center’s customer service results via NPS and other methods of patient feedback
    • Encourages and trains staff to actively deliver on the Center’s customer service expectations
    • Works with other administrative staff to ensure efforts are coordinated and high quality patient care is provided
    • Managing all patient complaints to maintain good customer satisfaction
  4. Effective Center Management, Operations and Compliance:
    • Oversees all daily Center operations, ensuring Center is staffed appropriately. Ability to step onto the floor when necessary to provide additional assistance should volume dictate the need for additional help at the front desk
    • Manages and supervises assigned Center(s) team members; assisting staff in understanding and implementing Center policies and procedures. Develops guidelines for prioritizing work activities and implementing Center policies and procedures
    • Ensures that requests for information are handled promptly and effectively
    • Assures that deadlines are met with regards to the operational budget, reporting, inventory, payroll and patient statements
    • Learn EMR functions and educate staff to run patient scenarios to “own” the front desk functions and ensure smooth and accurate process and accurate capture of insurance/billing information. Monitor data input and patient information to ensure accuracy and completeness.
    • Monitor Key Performance Indicators at each center and communicate regularly with Market President. Prepare information for discussion during weekly Operations Meetings
    • Review and approve all time records for payroll processing
    • Review, approve and manage time off requests to ensure appropriate staffing levels
    • Thorough knowledge of the state’s work comp guidelines to maintain a successful occupational medicine segment within the Center
    • Review and manage vendor relationships providing services and/or supplies for the Center
    • Ensure accurate invoice reconciliation practices are followed
    • Conducts center meetings with staff to communicate pertinent information
    • Provides goals and planning of facility, equipment and staff
    • Manages workflow to ensure the effective use of human resources, time, equipment and supplies
    • Becomes familiar with all Center functions in order to effectively manage team members and operations
    • Controls expenses and resulting net income
    • Provides solid leadership for all Center team members; supports management and displays a strong positive attitude at all times
    • Takes ownership of all Center functions
    • Acts as preceptor for new Center Operations Managers within the market
    • Identifies and analyzes operational challenges and facilitates the development of solutions to prevent their reoccurrence
    • Maintains strict confidentiality with regards to the EMR, medical records and other patient and team member data, as required per compliance and regulatory rules and expectations
    • Track and maintain licensure and certification for all team member requirements to ensure compliance
  5. Staff Engagement and Productivity:
    • Ensures that all Center team members are performing in a satisfactory way and adding value to Center productivity. Identifies, analyzes and resolves work problems, as necessary.
    • Actively and routinely interfaces with team members to assess and address questions, issues and concerns on all fronts; be the “first point of contact” for team members
    • Conducts annual (and quarterly, or on-going, as necessary) performance evaluations on all direct reports in a timely manner and ensures salary recommendations and feedback reflects contributions and performance
    • Effectively manages interviewing, selecting and hiring, onboarding, coaching, counseling, development and termination of Center team members

All qualified persons are granted an equal opportunity for employment without regard to race, color, religion, sex, sexual orientation and gender identity or expression, age, national origin, citizenship status, disability, genetic information, medical condition, family care leave status, pregnancy or pregnancy-related condition, otherwise qualified disabled or veteran status. The company will comply with all fair employment laws in each of the jurisdictions where we conduct business.

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Why GoHealth?

GoHealth Urgent Care has outstanding career opportunities in Connecticut, Delaware, Missouri, New York City, North Carolina, Northwest Arkansas, Oklahoma City, San Francisco and the Portland-Vancouver area. And all of these positions have one thing in common: flexibility to practice urgent care medicine the way it was meant to be, without the stress and bureaucracy of hierarchical organizations. With reasonable work hours that don’t emotionally exhaust them or burn them out, our team can balance and prioritize their professional and personal lives.

The lifestyle you can lead.

San Francisco is Northern California’s cultural, commercial and financial center, and home to approximately 850,000 residents. Its culture is one of diversity and inclusion. Attractions include the Golden Gate Bridge, Alcatraz, Fisherman’s Wharf, Chinatown, colorful Victorian houses and classic cable cars. There are beautiful views and parks, including the Japanese Tea Garden and San Francisco Botanical Garden. In addition to being in the capital of technology, you’ll find fantastic shopping, diverse nightlife and exquisite cuisine. Choose from many charming neighborhoods with great nearby schools and colleges.